Overview
Our team will build your digital Firm Library in the Materials Hub. To get started, you must submit drawing and/or specifications with information about products your firm has used in the past. Learn more about the process here.
Please, follow the instructions and recommendations below for each type of document to ensure a smoother and faster process.
For All File Types
File Quality - Ensure all scans are legible and high-quality for the best processing. Avoid blurry or low-resolution images.
File Size - Keep file sizes manageable for easy uploading and downloading. If a file is too large, consider compressing it or splitting it into smaller parts.
Specifications (Preferred Document)
Specifications are one of the most helpful document sets for our Implementation team to work with.
Critical Sections to Include
Sections 03-12 (these sections cover building materials and architectural systems).
Omissions
Exclude sections that don’t directly relate to materials or architectural building systems (e.g., Procurement, Contracting Requirements, General Requirements, Existing Conditions, Utilities, Transportation, etc.).
Finish Schedules
Finish schedules are incredibly helpful if setup in a spreadsheet. If these are in Google Sheets or Excel, we recommend exporting them as a CSV file before uploading.
File Naming
If the schedule is specific to one building, name the file with the project name.
If this is a Firm Library, Sustainability, or Standards document, specify that in the file's name.
Document Requirements
Organized CSV or PDF format.
Clearly state the manufacturer and the specific product line for each finish.
Submission Recommendations
Ensure that the document is easy to navigate and well-organized to help our team compile the material library efficiently.
Submittals & Bid Packages
These are incredibly accurate documents for our team to look at, but often come with lots of additional information and pages. Please combine all disparate submittals into a single PDF for our team to parse through.
Ideally, include an overview of all the products selected. This will give our team an even better picture and allow them to deliver the firm library much quicker.
Note: Expect a longer lead time with libraries where this is the primary document being uploaded.
File Organization
PDF format with clearly labeled folders based on categories (e.g., cladding, windows, doors, flooring, etc.).
If there are multiple files for each category, please merge them into one document. This will streamline the review process.
Important Submittals
Product Data Sheets are the most valuable for building material information.
Only upload the latest version of the files per manufacturer to avoid duplicates.
Submission Recommendations
Remove any unnecessary documents, such as LEED checklists and EPD’s.
Construction Documents
These can be submitted as additional files, but we do not recommend sending Construction Documents as the primary source of product information.
Note: Expect a longer lead time with libraries where this is the primary document being uploaded.
Packaging Files
Extract key material pages (see below). In addition, ensure that information from each project is packaged into a single PDF file.
Key Pages to Include
Cover Sheet
First Floor Plan
Roofing Plan
Schedules (Lighting, Finishes, Door, Window)
Exterior Elevations
Sections and Details
Any additional sheets with Legends (Wall Types, Ceiling Types, Floor Types, etc.)
Submission Recommendations
Unflattened Files: When packaging this information, be sure to submit "unflattened files" so we can extract embedded text for easier scanning.
Single PDF Package: Consolidate all relevant documents into a single PDF. This will make it easier for our team to navigate and process.
Important: The quality of the Firm Library depends on the type of files you submit. Providing the recommended document types, such as specifications or material charts, allows us to upload between 100-600 products to your library. However, if you submit less specific documents, like non-products-specific CDs, the Firm Library will reflect this limitation, typically resulting in fewer than 50 products added.
Implementation Time
Our turnaround time is typically 2 weeks from the date you submit your files.
How/Where to Submit Files
Open your Onboarding portal
This is the link our team sent to you, it starts with acelabusa.dock.us
Scroll down to the Upload Portal section
Use the Upload Files button, or drag and drop your files
